Registration Questions
How do I register for the in-person 2022 Annual Education Conference?
Online: aec.csba.org
Phone: (800) 266-3382
What is the registration timeline?
Early Registration: June 7, 2022 to August 12, 2022
Regular Registration: August 13, 2022 to November 11, 2022
Late Registration: November 12, 2022 to November 18, 2022
Online registration will be open through November 18, 2022. After November 18, please register onsite at the registration counter.
Will conference be offered virtually?
No. You can register to participate in the on-demand content made available from Dec. 12 through Feb. 28. On-demand content are archived recordings of sessions recorded at AEC in San Diego.
If I pay for the in-person conference, will I also have access to the on-demand offerings?
No. Registration for the in-person attendance does not include access to the on-demand content.
How do I pay for my registration?
Credit card: CSBA accepts MasterCard, Visa, American Express, and Discover with expiration dates after December 31, 2022. Please do not include credit card information in emails; provide a telephone number so we can call to obtain that information.
Check: Before October 31, 2022, make your check payable to California School Boards Association, c/o West America Bank; mailing address P.O. Box 1450, Suisun City, CA 94585-4450. The registration rate applied will be the rate corresponding to the date payment is received. After October 31, 2022 CSBA will not accept mailed checks as a form of payment.
Can I register onsite at conference?
Yes. Registrations made after November 18, 2022 will need to be purchased onsite. There is no onsite registration for any of the pre-conference activities or one-day programs.
Can I pay my AEC registration with a Purchase Order?
No. CSBA does not accept purchase orders. Please see CSBA’s Payment Policy here.
How do I register a pending board member or superintendent?
Please contact the CSBA Registrar at register@csba.org to request a pending contact record.
How do I update my district roster?
Please contact the CSBA Registrar at register@csba.org to update your roster.
I am an individual who would like to register myself, and need my CSBA Member ID to register. Who should I contact?
Please email the CSBA registrar at register@csba.org to obtain your CSBA member ID.
I am an Executive Assistant who would like to register my board and superintendent, and need my CSBA Company ID to register. Who should I contact?
Please email the CSBA registrar at register@csba.org to obtain your CSBA Company ID.
Can I register onsite for pre-conference and one-day activities?
No. Registration for in-person pre-conferences and one-day programs closes on November 18, 2022, or until the program is sold out.
There will be no onsite registration for pre-conference programs scheduled for Wednesday, November 30, as well as Student Board Member program and Executive Assistant programs which are scheduled for Friday, December 2.
Who can attend the conference?
CSBA’s 2022 Annual Education Conference is available to CSBA member districts and county offices of education. We encourage district board members, student board members, superintendents, executive assistants, and district staff to attend.
Can my spouse come to AEC with me?
Yes. Each full conference registration is limited to one spouse registration at the rate of $130. A spouse is defined as a significant other who is not affiliated with or employed by a California school district or county office of education (including board members, administrators, teachers, or staff). Co-workers or associates are not eligible to use the spouse registration category. If this registration category is used by someone other than a spouse, the registrant will be charged a full conference registration rate for that person.
What events can my spouse attend?
Spouses will receive a badge giving them access to all general sessions, breakout sessions and the Trade Show Floor. Meal functions require an additional purchased ticket for all attendees, including spouses.
I have already registered but I am no longer able to attend AEC; can I transfer my registration?
Yes. Attendees can transfer their registration to someone in their same booking ID (i.e. company or district) until November 18, 2022, by emailing register@csba.org.
How do I edit my registration?
If you would like to make any changes to your registration prior to the conference (add meal functions, pre-conference activities), please log back into the AEC registration site to update your registration and/or call the Maritz AEC customer service line at (864) 641-6838.
Will my LEA’s CSBA membership dues payment affect my AEC registration?
Yes. School districts and county office of educations must have paid their CSBA membership dues in full on or before September 15, 2022 in order to attend AEC. If dues are unpaid, all registration(s) for that district or country office of education will be cancelled and a refund issued, minus the 25% processing fee.
How can I promote my organization at AEC?
CSBA offers numerous opportunities for exhibiting, sponsoring, or advertising your organization. To learn more about exhibiting, please visit the exhibitor page or email Laura Bohannon at lbohannon@csba.org. To learn more about sponsorship opportunities, please visit the exhibitor page or email James Collins at jcollins@csba.org. Please note: CSBA has adopted a No Suitcasing Policy* to protect its exhibiting companies from those who attempt to solicit business in the aisles, other companies’ booths, or public conference areas.
*No Suitcasing Policy: CSBA will not permit suitcasing, which is when non-exhibitors canvas, solicit, hold conferences, or distribute literature or other promotional devices during the conference.
Can children attend events at AEC?
No. CSBA’s 2022 Annual Education Conference and Trade Show is designed for governing board members, student board members, superintendents, executive assistants, and district staff. Children under the age of 18, who are not student board members or session presenters, are not permitted to attend AEC General Sessions, breakout sessions, or other CSBA sponsored events, and are not allowed to be on the Trade Show Floor.
Can conference attendees under 21 years old attend conference events where alcohol is served?
No. Conference attendees and guests who are under 21 years of age may not attend CSBA sponsored events where alcohol is served.
General Conference Questions
Where will the 2022 Annual Education Conference and Trade Show be held?
CSBA’s 2022 Annual Education Conference and Trade Show will be held at the San Diego Convention Center, 111 W Harbor Drive, San Diego, CA 92101.
What is the dress code for the Annual Education Conference?
Most attendees wear business attire during their time at the conference. Please note that the conference is at a convention center where there can be varying degrees of temperature.
Is transportation to/from the convention center provided?
No. Transportation to/from the San Diego Convention Center will not be provided.
Where can I find information on the city of San Diego?
We recommend you review the San Diego travel website for any city specific information, visitsandiego.org.
What accommodations are available to people with disabilities in attendance at AEC?
The California School Boards Association’s Annual Education Conference and Trade Show is accessible to persons using wheelchairs, and to other persons with disabilities for whom reasonable accommodation, such as assistive listening devices for the deaf and informational materials in large print or alternate formats for those with vision-impairment, may be made available, if requested. Please contact Neena Dhaliwal at aec@csba.org. Provide at least 72 hours’ notice to help ensure availability of accommodation.
Persons with health-related considerations such as multiple chemical sensitivities, environmental illnesses, food allergies, or special dietary needs, may also notify Neena Dhaliwal when registering for the conference to determine whether special arrangements can be made for them.
Programming Questions
Where can I find a schedule?
A schedule of the AEC can be found on the AEC website. Conference registrants can access all program information on the AEC app beginning in mid-November 2022.
How do I access breakout session handouts?
All session handouts will be available via the AEC app.
What are the pre-conference activities this year?
We will be offering 3 pre-conference activities on Wednesday, November 30, 2022. Please visit the AEC website for more information.
Will conference be offered virtually?
No. You can register to participate in the on-demand content made available from Dec. 12 through Feb. 28. On-demand content are archived recordings of sessions recorded at AEC in San Diego.
Housing Questions
Does CSBA have a special room rate for AEC participants?
Yes. AEC hotels and their rates can be found on the AEC website.
Can I book a room for a Pending Board Member/Superintendent?
Yes. All hotel rooms confirmed in your group block must have names assigned no later than Friday, August 19, 2022, at 3:00 p.m. (PDT) (with the exception of any pending reservations within your block). Your district/county is responsible for updating any pending reservations prior to the deadline of Thursday, November 10, 2022, at 3:00 p.m. (PDT).
What is the hotel cancellation policy?
The hotel requires cancellation notice 72 hours prior to the reservation date to avoid a cancellation penalty. Failure to arrive on your scheduled arrival date will result in a penalty equal to one (1) night room and tax. In addition, your reservation will be canceled in its entirety. Penalties for early departure are enforced and vary by hotel. Make sure to verify your departure date with your hotel upon check-in. The hotel may charge a one (1) night room and tax deposit upon receipt of the rooming list, on or after November 11, 2022. Penalties for early departures are enforced and vary by hotel. Make sure to verify your confirmed departure date when checking into the hotel.