How do I register for the 2019 Annual Education Conference?
Phone: (800) 424-5249
Fax: the completed registration form to (888) 772-1888
What are the registration deadlines?
Early registration: June 4, 2019 to August 2, 2019
Regular registration: August 3, 2019 to November 8, 2019
Late registration: November 9, 2019 through onsite at AEC
How do I pay for my registration?
Credit card: CSBA accepts MasterCard, Visa, American Express, and Discover. Please do not include credit card information in emails; provide a telephone number so we can call to obtain that information.
Check: Make your check payable to California School Boards Association, c/o West America Bank; mailing address P.O. Box 1450, Suisun City, CA 94585-4450. The registration rate applied will be the rate corresponding to the date payment is received. After November 1, 2019 CSBA will not accept mailed checks as a form of payment.
What forms of payments are accepted onsite at conference?
Onsite we will accept credit cards and checks only, no cash will be accepted.
Can I pay my AEC registration with a Purchase Order?
No. CSBA does not accept purchase orders. Please see CSBA’s Payment Policy here.
How do I register a pending board member or superintendent?
Each district/COE will have up to (3) Pending Board Member placeholders and (1) Pending Superintendent placeholder. Simply select the pending designation you would like to register at this time and CSBA will contact the district/county to obtain the pending board member or superintendent’s name after the elections.
How do I update my district roster?
Please contact the CSBA Registrar at firstname.lastname@example.org to update your roster.
I am an individual who would like to register myself, and need my CSBA Member ID to register. Who should I contact?
Please email the CSBA registrar at email@example.com to obtain your CSBA member ID.
I am an Executive Assistant who would like to register my board and superintendent, and need my CSBA Company ID to register. Who should I contact?
Please email the CSBA registrar at firstname.lastname@example.org to obtain your CSBA Company ID.
Who can attend the conference?
The 2019 Annual Education Conference and Trade Show is available to CSBA member districts and county offices of education. We encourage district board members, student board members, superintendents, executive assistants, and district staff to attend.
Can my spouse come to AEC with me?
Yes. Each conference registrant is limited to one spouse registration at the $100 rate. A spouse is defined as a significant other who is not affiliated with or employed by a California school district or county office of education (including board members, administrators, teachers or staff). Co-workers or associates are not eligible to use the spouse registration category. If this registration category is used by someone other than a spouse, the registrant will be charged a full conference registration rate for that person.
What events can my spouse attend?
Spouses will receive a badge giving them access to all general sessions, workshop sessions and the Trade Show Floor. Meal functions require an additional purchased ticket for all attendees, including spouses.
I have already registered but I am no longer able to attend AEC; can I transfer my registration?
Yes. Attendees can transfer their registration to someone in their same booking ID until November 1, 2019. After November 1, 2019 all transfers can be done onsite at the registration counter in the lobby of the San Diego Convention Center lobby.
How do I edit my registration?
If you would like to add meal functions, pre-conference activities or make any changes to your registration prior to the conference, please log back into the AEC registration site to update your registration and/or call the Experient AEC customer service line at (800) 424-5249.
What is the AEC cancellation and refund policy?
Refund requests must be submitted in writing no later than three (3) weeks prior to the start date of the conference, November 14, 2019. There will be a 25 percent processing charge for each registration deducted from all refunds (excluding ticketed meal-time functions which are fully refundable).
Will my LEA’s CSBA membership dues payment affect my AEC registration?
Yes. School districts and county office of educations who have registered for the Annual Education Conference and Trade Show and not paid their CSBA membership dues in full on or before September 15, 2019, will have their conference registration(s) cancelled and a refund issued, minus the 25% processing fee.
How can I promote my organization at AEC?
CSBA offers numerous opportunities for exhibiting, sponsoring, or advertising your organization. To learn more about exhibiting, please visit the exhibitor page or email Laura Bohannon at email@example.com. To learn more about sponsorship opportunities, please visit the sponsors page or email Andrew Exner at firstname.lastname@example.org. Please note: CSBA has adopted a No Suitcasing Policy to protect its exhibiting companies from those who attempt to solicit business in the aisles, other companies’ booths, or public conference areas.
Cancellations and refunds
Direct all cancellation and refund requests by email to email@example.com; by fax to (916) 669-3366, Attn: Registrar; or by mail to:
California School Boards Association
3251 Beacon Blvd., West Sacramento, CA 95691-1660
After November 14, 2019, the three (3) week deadline, there will be no refunds on registration fees and ticketed meal functions. No refunds for no-shows.
General Conference Questions
Where will the 2019 Annual Education Conference be held?
The 2019 Annual Education Conference and Trade Show will be held at the San Diego Convention Center, 111 W Harbor Dr, San Diego, CA 92101.
What is the dress code for the Annual Education Conference?
Most attendees wear business attire during their time at the conference. Please note that the conference is at a convention center where there can be varying degrees of temperature.
Is transportation to/from the convention center provided?
No. Transportation to/from the San Diego Convention Center will not be provided.
Where can I find information on the city of San Diego?
We recommend you review the San Diego travel website for any city specific information, www.sandiego.org.
What accommodations are available to people with disabilities in attendance at AEC?
The California School Boards Association’s Annual Education Conference and Trade Show is accessible to persons using wheelchairs, and to other persons with disabilities for whom reasonable accommodation, such as assistive listening devices for the deaf and informational materials in large print or alternate formats for those with vision-impairment, may be made available, if requested. Please contact Deanna Fernandes at (916) 669-3271. Provide at least 72 hours’ notice to help ensure availability of accommodation.
Persons with health-related considerations such as multiple chemical sensitivities, environmental illnesses, food allergies, or special dietary needs, may also notify Deanna Fernandes when registering for the conference to determine whether special arrangements can be made for them.
Where can I find a schedule?
A schedule of the AEC can be found on the AEC website. Conference registrants can access all program information on the AEC app beginning in November 2019.
How do I access workshop and table talk handouts?
All session handouts will be available via the AEC app.
What are the pre-conference activities this year?
We will be offering 4 pre-conference activity on Wednesday, December 4, 2019, including a new half day pre-con. Please visit the AEC website for more information.
Does CSBA have a special room rate for AEC participants?
Yes. AEC hotels and their rates can be found on the AEC website.
Can I book a room for a Pending Board Member/Superintendent?
Yes. Your district can hold a maximum of (2) pending reservations in the block until Friday, September 13, 2019. At this date if you have not added a name to the pending reservations the rooms will be released, and you will be charged 1 night’s room and tax for each room. Experient will accept new reservation requests until 3:00 p.m. (PST) on November 12, 2019. Reservations may be cancelled by emailing firstname.lastname@example.org.
What is the hotel cancellation policy?
A cancellation penalty equal to one (1) night’s room and tax will be charged to the credit card provided for each reservation cancelled after Friday, September 13, 2019, 3:00 p.m. (PDT). This also applies to any cancellations sent via email. Failure to arrive on the confirmed date will result in one (1) night’s room and tax in addition the entire reservation will be cancelled. Penalties for early departures are enforced and vary by hotel. Make sure to verify your confirmed departure date when checking into the hotel. Hotel may charge one (1) night’s room and tax deposit upon on or after Wednesday November 13, 2019.