Will any other conference-related presenter expenses be covered by CSBA?
No. CSBA is unable to absorb costs associated with presenting at conference.
Do I need to register for conference?
Presenters will receive a complimentary, non-transferable, one-day pass for the day of their presentation. If they wish to attend the entire conference, they must register at the full conference rate. Please contact email@example.com to register student presenters who are 18 years and younger. For more information, please visit aec.csba.org.
Can I add or change presenters to my session’s panel?
What should I do when I arrive for my presentation at AEC?
Please plan to arrive at least 45-minutes before the start of your breakout session to pick up your badge credentials and locate your session room. This is particularly important if your session begins during high-volume registration time, such as the morning before the first round of sessions. Registration will open Wednesday, November 29 through Saturday, December 2, 2023.
How will attendees be able to give feedback on my session?
Please direct your session attendees to complete the session survey on the AEC app. The session survey will appear minutes before the session is scheduled to end.
Who do I contact if I have a general question about my CSBA presentation?
Please direct all questions to Neena Guraya, Program Coordinator of Conferences, at firstname.lastname@example.org.
What room will I present in?
Please search your session on the AEC website or the AEC app to find the most up-to-date information.
Who will my audience be?
The audience demographics for conference attendees are comprised of district and county governance teams; school board members, superintendents, high-level district and county office of education staff.
How do I share my handouts?
Each year, CSBA provides a PowerPoint template that mirrors the conference artwork. We encourage presenters to use the AEC template. You may submit supplemental material as handouts to be made available on the AEC app. Handouts must be provided as a PDF document and cannot exceed 10MB per document. You may submit your PowerPoint in PDF format to use as your session’s handout. In addition, you may provide presenter headshots and biographies (limited to 250 words) to be uploaded and made available on the conference app. Headshot images must be a JPEG and cannot exceed 300px x 300px (Max file size is 5 MB). Email your session’s handouts, headshot images and biographies with the corresponding session title to email@example.com by Thursday, October 26, 2023.
Please keep in mind if no materials are submitted by the deadline, we will assume you do not wish to have your session materials available on the app. If you miss the deadline of Thursday, October 26, 2023, we will not guarantee your materials will be uploaded and made available on the AEC app during conference.
Can I send session materials directly to the San Francisco Moscone West Center?
No. The San Francisco Moscone West Center is unable to receive deliveries.
Will I have Internet access in my session room?
Yes, there will be complimentary Wi-Fi throughout the San Francisco Moscone West Center.
What A/V will be provided in the session rooms?
All breakout session rooms will be prepared with the following set up and audio-visual equipment:
- Head table for five people with a standing podium on a riser
- Podium microphone and (5) slimline tabletop microphones
- LCD projector package with VGA input
- Speaker capabilities for computer audio
- Wireless internet will be provided throughout the session rooms.
Presenters are responsible to provide a laptop, software for PowerPoint or other programs intended to use, and VGA adapter for a Mac, PC or other devices to connect with the provided LCD projector.
Will there be staff around to assist me in case of any problems?
Yes. Conference staff will welcome the presenters, take room counts and close doors when rooms reach capacity. Additionally, several A/V technicians from our production company, Show Imaging, will be onsite for support.
How will CSBA communicate with me regarding my session?
All of CSBA’s communications will be done through the email addresses provided during the proposal submission process.