Will any other conference-related presenter expenses be covered by CSBA?
No. CSBA is unable to absorb costs associated with presenting at conference.
Do I need to register for conference?
No. Presenters will receive a complimentary, non-transferable, one-day pass for the day of their presentation. If they wish to attend the entire conference, they must register at the full conference rate. Please contact Samantha Archey at email@example.com to register student presenters who are 18 years and younger. For more information, please visit aec.csba.org.
Can I add or change presenters to my session’s panel?
Yes. AEC presenter changes will be accepted until August 31, 2021. Please note that you cannot exceed the limit of 4 presenters per panel. Email firstname.lastname@example.org with the proposal number and presenter change form.
What should I do when I arrive for my presentation at AEC?
Please plan to arrive at least 45-minutes before the start of your breakout session to pick up your badge credentials and locate your session room. This is particularly important if your session begins during high-volume registration time, such as the morning before the first round of sessions. Registration will open Wednesday, December 1 through Saturday, December 4, 2021.
How will attendees be able to give feedback on my session?
Please direct your session attendees to complete the session survey on the AEC app. The session survey will appear minutes before the session is scheduled to end.
Who do I contact if I have a general question about my CSBA presentation?
Please direct all questions to Samantha Archey, Program Coordinator of Conferences, at email@example.com.
What room will I present in?
Please search your session on the AEC website or the AEC app to find the most up-to-date information.
Who will my audience be?
The audience demographics for conference attendees are comprised of district governance teams; school board members, superintendents, high-level district and county office of education staff.
How do I share my handouts?
Please email all handouts with the corresponding session title to firstname.lastname@example.org. Handouts need to be a PDF or Word document and cannot exceed 10MB per document.
Can I send session materials directly to the San Diego Convention Center?
No. The San Diego Convention Center is unable to receive deliveries.
Will I have Internet access in my session room?
Yes, there will be complimentary Wi-Fi throughout the San Diego Convention Center.
What A/V will be provided in the session rooms?
All breakout session rooms will be prepared with the following set up and audio-visual equipment:
- Head table for four people with a standing podium on a riser
- Podium microphone and (4) slimline tabletop microphones
- LCD projector package with VGA input
- Speaker capabilities for computer audio
- Wireless internet will be provided throughout the session rooms.
Presenters are responsible to provide a laptop, software for PowerPoint or other programs intended to use, and VGA adapter for a Mac, PC or other devices to connect with the provided LCD projector.
Will there be staff around to assist me in case of any problems?
Yes. Conference staff will welcome the presenters, take room counts and close doors when rooms reach capacity. Additionally, several A/V technicians from our production company, Show Imaging, will be onsite for support.
How will CSBA communicate with me regarding my session?
All of CSBA’s communications will be done through the email addresses provided during the proposal submission process.