Student Board Member Program: Student Supervision Policy & FAQ’s

CSBA’s Annual Education Conference and Trade Show

Thursday, Dec. 3, to Saturday, Dec. 5, 2026
San Diego Convention Center | San Diego, CA
111 Harbor Dr, San Diego, CA 92101

Q1: Who can Attend the Program?

• The program is open to students attending a California public school, especially those serving as Student Board Members.

Q2: What does the day look like?

• The program is from 9:30 a.m. to 4 p.m. on Wednesday, Dec. 2, 2026.
• It includes a morning break, 45-minute lunch, and an afternoon snack.
• Note: Lunch is provided on Wednesday, Dec. 2 only; students should be prepared to purchase all other meals on their own.
• Students will spend the day at the San Diego Convention Center, learning from experienced educators and board members through fun, interactive activities that build leadership and governance skills.

Q3: What if a student has dietary restrictions or food allergies?

• During the registration process, students are given the opportunity to state any dietary restrictions or allergies. For questions, please contact aec@csba.org.

Q4: Is there a dress code?

• Most attendees wear business casual attire during their time at the conference.
• Please note that the conference is at a convention center where there can be varying degrees of temperature.

Q5: Will students be allowed to use cell phones at the conference?

• CSBA recommends that the use of personal cell phones or other electronic communications devices during any of the official conference sessions and workshops be limited to emergency calls.
• Participants are asked to step out of the room to take calls or text as needed.

Q6: How will students be supervised?

• Students attending the program on Wednesday, Dec. 2 will be supervised by CSBA staff between 9:30 a.m. and 4 p.m.
• A parent, legal guardian, or family member is not required for a student to participate. However, this is recommended for students under the age of 18.
• Students and conference attendees are expected to follow and accept CSBA’s Code of Conduct. CSBA’s Code of Conduct is linked
• CSBA is only responsible for students during official program hours. Outside of those hours, supervision is the responsibility of the parent, guardian, or district.

Q7: How do I register for the program?

• Online here
• Phone: (800) 266-3382
• Only individuals who are registered may enter the conference.
• All student registrations must include a completed and signed Student Consent and Permission Form.

Q8: Why do parents/guardians need to complete emergency contact and permission forms for students?

• For the safety of all students, we require parents/guardians to complete emergency contact and permission forms before the conference.
• These forms provide our staff with the essential information we need to care for your student in case of an emergency and ensure we can reach you quickly if needed.

Q9: Can an adult accompany a student to the conference?

Yes.

• One parent, legal guardian, or family member may accompany a student to the conference.
• See Q16-17 below for more information.

Q10: How do students and Guests get to the convention center? Is parking available?

• Students and Guests are responsible for their own transportation.
• You can find parking details for the San Diego Convention Center here.

Q11: Where do we check in on the day of the Student Board Member Program?

• Check-in will be in the lobby of Hall B of at San Diego Convention Center.
• Students and Guests must pick up their conference badges at the registration desk.
• Conference badges must be worn at all times inside the conference.
• Note: Students participating in / presenting a conference session or panel discussion from Dec.3 -5, 2026 will be asked to arrive 45 minutes before the start of their respective sessions.

Q12: What if a student has not submitted a signed permission form before arriving at the conference?

• Students must ensure the permission form is signed before they travel.
• Students without a signed permission form will not be allowed entry into the conference.
• CSBA staff may be able to help a student contact a parent/legal guardian, and assist them in signing the form electronically, but CSBA cannot guarantee this will be successful.

Q13: What time should Guests plan to pick up students?

• The Student Board Member Program concludes at 4 p.m. on Wednesday, Dec. 2.
• Students should be picked up promptly at the designated passenger pick-up/drop-off zone at Lobby A of the San Diego Convention Center.

San Diego Convention Center | (619) 525-5000

Christopher Maricle, Senior Director, Training | (209) 366-4048

Amy Christianson, Chief, Conferences and Events | (530) 228-8070