CSBA’s Annual Education Conference and Trade Show
Wednesday, Dec. 3, to Friday, Dec 5, 2025
SAFE Credit Union Convention Center | Sacramento, CA
1400 J St, Sacramento, CA 95814
Students participating in and presenting a conference session or panel discussion from Dec.3 -5, 2025, will be asked to arrive 45 minutes before the start of their respective sessions.
Student Supervision Policy
Students attending the program on Tuesday, Dec. 2 will be supervised by CSBA staff between 9:30 a.m. and 4:00 p.m. A parent, legal guardian, or family member is not required for a student to participate. However, this is recommended for students under the age of 18 years.
General Information
Who can Attend the Program?
The program is open to students attending a California public school, especially those serving as Student Board Members.
What does the day look like?
The program is from 9:30 a.m. to 4:00 p.m. on Tuesday, Dec. 2, 2025.
- 10:45 a.m. – 11 a.m. | Morning break
- 12:15 p.m. – 1 p.m. | Lunch break
- 2:30 p.m. – 2:45 p.m. | Afternoon break
Note: Lunch is provided on Tuesday, Dec. 2 only; students should be prepared to purchase all other meals on their own.
Students will spend the day at the SAFE Credit Union Convention Center, learning from experienced educators and board members through fun, interactive activities that build leadership and governance skills.
What if a student has dietary restrictions or food allergies?
During the registration process, students are given the opportunity to state any dietary restrictions or allergies. For questions, please contact the AEC team at aec@csba.org.
General Information
How do I register for the program?
- Online: http://aec.csba.org/registration/
- Phone: (800) 266-3382
- Only individuals who are registered may enter the conference.
- All student registrations must include a completed:
- Emergency contact information form
- Permission to participate form
Why do parents/guardians need to complete emergency contact and permission forms for students?
For the safety of all students, we require parents/guardians to complete emergency contact and permission forms before the conference.
These forms provide our staff with the essential information needed to care for your student in case of an emergency and ensure you can be reached quickly if needed.
Can an adult accompany a student to the conference?
One parent, legal guardian, or family member may accompany a student to the conference.
Travel
How do students and Guests get to the convention center? Is parking available?
Students and Guests are responsible for their own transportation.
You can find parking details for the SAFE Credit Union Convention Center here.
See our Shuttle and Transportation page for more information about the complimentary shuttle service offered at this year’s conference.
Upon Arrival
Where do we check in on the day of the Student Board Member Program?
Check-in will be in the West Lobby (K St. and 13th St.) at the registration desk in the SAFE Credit Union Convention Center.
Students and Guests must pick up their conference badges at the registration desk.
Conference badges must be worn at all times inside the conference.
Note: Students participating in and presenting a conference session or panel discussion from Dec.3 -5, 2025, will be asked to arrive 45 minutes before the start of their respective sessions.
What if a student has not submitted a signed permission form before arriving at the conference?
Students must ensure the permission form is signed before they travel.
Students without a signed permission form will not be allowed entry into the conference.
CSBA staff may be able to help a student contact a parent/legal guardian, and assist them in signing the form electronically, but CSBA cannot guarantee this will be successful.
End of Day
What time should Guests plan to pick up students?
The Student Board Member Program concludes at 4 p.m. on Tuesday, Dec. 2.
Students should be picked up promptly at the designated pick-up area outside the convention center’s West Lobby on 13th street.
FAQs for Guests
Are the Guest and an Emergency Contact the same thing?
No. A Guest accompanies the student to the conference.
An Emergency Contact is the first person contacted in the event of an emergency.
These are different roles, and may be filled by the same person, or by different people.
Who qualifies as a Guest?
A Guest is defined as a parent, legal guardian, or family member who is not affiliated with or employed by a California school district or county office of education.
Each student may bring only one (1) Guest.
A Guest must be registered and purchase a Guest ticket in the registration portal with the student registration.
District or County Office of Education employees are not eligible to use the Guest registration category.
If the Guest registration category is used by someone other than a student’s parent, legal guardian, or family member, the registrant will be charged a full conference registration rate.
Are Guests required to stay on site?
No. Guests can explore local restaurants, shops, tourist attractions, or the nearby State Capitol.
Guests must pick up students on time at the conclusion of the program.
Are Guests allowed to attend the conference?
Yes. A Guest is provided access to General Sessions and the Trade Show Floor. However, meal functions require an additional purchased ticket for all attendees, including Guests.
May Guests attend or observe the student program?
No. Students cannot participate fully and freely when Guests are present.
To be free to engage with their peers during the program, students need to be free from Guest interruption, supervision or observation.
FAQs for Students
Is there a dress code?
Most attendees wear business casual attire during their time at the conference. Please note that the conference is at a convention center where there can be varying degrees of temperature.
Will students be allowed to use cell phones at the conference?
CSBA recommends that the use of personal cell phones or other electronic communications devices during any of the official conference sessions and workshops be limited to emergency calls. Participants should step out of the room to take calls or to text as needed.
Emergency Contact Numbers
SAFE Credit Union Convention Center | (916) 808-5291
Amy Christianson, Chief, Member Services | (530) 228-8070
Christopher Maricle, Director, Training | (209) 366-4048