The California School Boards Association (CSBA) recognizes that the Annual Education Conference and Trade Show (AEC) attendees seek to maximize their networking opportunities and fulfill their professional responsibilities while at a location with so many of their colleagues. To accommodate this need, CSBA will consider the provision of time and space in CSBA controlled meeting facilities (affiliated hotels) for events which do not compete or conflict substantially with the official program.
Definition of Ancillary Events
Ancillary Events are non-CSBA-sponsored special group events held in conjunction with AEC. Ancillary Events are not planned or sponsored by CSBA. Ancillary Events include:
- Business Meetings: A small gathering of individuals which may also include some related experts in the field of discussion.
- Focus Group: A small gathering of people selected to participate in a discussion to elicit feedback or perceptions on a specific topic or area of interest.
- Social Events: Receptions, dinners, alumni events, and/or reunions.
How to Submit Application for Ancillary Event
Any organization that wishes to schedule an ancillary event must submit an application alerting CSBA of its intentions. Upon CSBA’s approval, the organization must coordinate logistical details directly with the meeting facility once given the appropriate contact by CSBA. All logistics costs associated with holding an ancillary event (e.g., audio-visual, food and beverage requirements, internet billing arrangements, marketing, etc.) are the responsibility of the organization, not CSBA. Requests will be considered on a space available basis. All requests are scheduled at CSBA’s discretion and cannot compete or conflict substantially with the official program. To be considered by CSBA, a request for an ancillary event must be received by Monday, Nov. 10, 2025. Note: Organizations seeking to host events offsite must also secure prior approval.
Contact
If you have questions, contact aec@csba.org.